Manufacturing the Future! Leader in Electronic Contract Manufacturing in the Pacific NW for 35+ years

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Careers

Careers in electronic contract manufacturing

Cascade Systems Technology is always on the lookout for talented individuals with experience in all aspects of electronic contract manufacturing. Our team is comprised of several departments such as box build manufacturing, test, PCB assembly, surface mount and many more, all with considerable talent and skill.

We pride ourselves on hiring and retaining employees and producing top-of-the-line electronic products.

Join the CST Team

Please check out the following open position(s):

Office Manager/Bookkeeper

Cascade Systems Technology (CST) is a premier contract manufacturing company specializing in Electronic Manufacturing Services (EMS) in Hillsboro, Oregon. Our company serves the Greater Portland region, Pacific Northwest, and beyond.  Cascade Systems Technology is an industry leader in Printed Circuit Board Assembly (PCBA), Box Build, Microelectronics, Engineering & Design, Rework, Cable Assembly, and Prototyping.

Cascade Systems Technology offers a full range of benefits including medical, dental, vision, retirement plan, including 15 days of PTO and 8 paid holidays each year, along with $600 annual employer contribution to employees HSA. Benefits are available the first month following the date of hire.

POSITION SUMMARY

Under general supervision, the Office Manager / Bookkeeper supports the entire company by being the “face” of the company for all visitors and customer phone inquiries and will undertake all receptionist and clerical duties at the main entrance desk.  This position also helps ensure the financial health of the company by maintaining accurate financial records and supports the financial decisions of the company by completing the financial work accurately, consistently, and efficiently.

ESSENTIAL FUNCTIONS

 Office Manager

  • Greet and welcome guests as they arrive.
  • Keep front desk and conference room tidy and presentable with all necessary material (pens, forms, paper etc.).
  • Screen/check in and out guest/visitors through our ITAR compliance system.
  • Answer guest questions and address complaints as needed.
  • Professionally and in a timely manner, answer incoming calls and direct appropriately.
  • Proactively identify and address office Neesa to ensure smooth operations.
  • Provide high-level administrative support to executives, including scheduling and special projects.
  • Assist in managing office transitions, including ERP and banking software upgrades.
  • Enter employee confidential data.
  • Manage payroll and workshare data entry.
  • Process insurance changes including enrollments, changes, and terminations.
  • Maintain employee files including periodic audits.
  • Assist with hiring and employee onboarding/new hire orientation.
  • Assist with the oversight of ensuring safety requirements are adhered to.
  • Administer insurance plans including the Open Enrollment process.
  • Coordinate with HR consulting firm regarding employee documentation.
  • Take on any special projects as assigned by your manager.
  • Other duties as assigned.

Bookkeeper

  • Manage and maintain company’s accounts payable platform.
  • Complete payments by receiving, processing, verifying, and reconciling invoices.
  • Keep track and pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
  • Receive and verify employee expense reports in ERP system for payment.
  • Ensure credits are received for outstanding memos.
  • Process incoming and outgoing mail and distribute mail to appropriate area.
  • Adapt to new ERP and financial software as needed, contributing to the company’s smooth transition.
  • Support process improvements and recommend efficiencies in bookkeeping workflows.
  • Scan incoming vendor bills into the system.
  • Responsible for responding to all vendor inquiries regarding finance, escalate when needed.
  • Generate an excel report for scheduling vendor payments each week and send for approval.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Maintains accounting ledgers by verifying and posting account transactions.

Areas of Responsibility

  • Foster positive communications and relationships with all employees, members of management, vendors and clients.
  • Remain current on new accounting trends and updated methods of financial record keeping.
  • Keep up to date on industry trends and developments.
  • Stay abreast of current industry technology, trends and knowledge, sharing this information with the Company.
  • Adhere to company policies and procedures.
  • Actively participate in and conduct meetings as requested

Qualifications

  • Associate degree in accounting or equivalent combination of education and experience; plus 3-5 years’ experience in a bookkeeping/accounting position.
  • ERP System experience required.
  • Must maintain strict confidentiality.
  • Good verbal and written communication skills including being self-aware and possessing good listening skills.
  • Ability to work with all levels of the organization as well as customers and vendors while fostering positive relationships.
  • Excellent time management and prioritization skills that can effectively organize information, tasks, and events.
  • Proven ability to work in fast-paced environments and manage competing priorities with limited supervision.
  • Demonstrated ability to quickly learn and adapt to new software systems.
  • Proficient skill level in computer software including ERP Systems (Made2Manage preferred) and intermediate to advanced experience in Word, Excel, Outlook, and all MS Office Suite-all versions.
  • Knowledge of administrative and clerical procedures such as word processing, managing files and records and designing forms.
  • Detail oriented and self-motivated, able to work with limited supervision and to work closely with a team.
  • Reliable transportation to run errands and make bank deposits as requested.

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